December FVSCC Meeting. Dec 5th Minutes Posted

[Dizmm]

I plan on going to this meeting.

anyone know where this will be at?

Normal time of 8pm I assume/hope.


Probably an important meeting as it may be the last before Ice Racing.

[Hille]

This meeting will be at Sidelines in Neenah, WI.

Sidelines Bar and Grill
1575 Plaza Dr.
Neenah, WI 54956

Usual time. 8:00pm.

[Shane]

Sweet! Maybe i'll ride my bicycle

[Hille]

Up for discussion:

2011 Banquet. At Pullmans or Fin and Feather in Winneconne. Also which date Feb. 11th or Feb. 18th.

Justin should have the year end results for us to look over.

Nominations for driver of the year, rookie of the year, and worker of the year.

Check on Matt's progress securing door prizes for the banquet.

Decide on how to vote for president of the club.

Go over the ice rallycross procedure sheet and see if we want to make any changes.

[REX]

Sounds like an important meeting. Wise I could go, still have class for another two weeks on Tuesdays.

Is there away to have the voting for the president take place on this forum? That way all the members of the club would have the oppertunity to vote.

[Kiesgen117]

^^^ This happens at the yearly banquet not at meetings so your good. it will be either the 11th or 18th of February.

[Hille]

Is there away to have the voting for the president take place on this forum? That way all the members of the club would have the oppertunity to vote.

You can make a post about the vote, but not everyone is on the forum. If you wish to have all members voting then you will have to go about it a different way. Mailer is the only way I can see it getting to all members. Any other ideas?

[Dizmm]

You can make a post about the vote, but not everyone is on the forum. If you wish to have all members voting then you will have to go about it a different way. Mailer is the only way I can see it getting to all members. Any other ideas?

Well before we can vote on a president we need to know the nominations. I believe anyone can run for president or any position.

[Hille]

I believe anyone can run for president or any position.

Or do they have to be a board member?

[Shane]

Hmmm president is a Pretty important position, I'd think ud need to be a current board member.

[Supradjza80]

Im not going to make it to the meeting.

[Hille]

Meeting notes:

-Supradjza gets a minus for not attending.

-Banquet location still up in the air. Ken was going to check out Holidays.

-Timer upgrade will be handled by Dizmm.

-Stocking and baseball caps will be purchased for ice event trophies.

-The procedure to vote for president of the club is in need of clarification. At the next meeting proposals will be considered to change the by-laws in this regard. The proposals will then be included in the end of year mailer for the general membership to vote on.

-New club stickers will be handled by Tom.

-Club mailer will now be Tom's responsibility. FVSCC appologizes to all members who joined this year since a welcome to the club mailer was never sent out.

-Kyle will be bringing hot chocolate to the ice rallycross events.

[Shane]

I'm very glad this information is posted on the forum for me to read so I can see what is all going on in the club

[KARKRAFT]

I like hot chocolate.

[Teh Potsy]

Meeting notes:

-Club mailer will now be Tom's responsibility. FVSCC appologizes to all members who joined this year since a welcome to the club mailer was never sent out.



Is there any reason why we can't simply hand people the mailers and stickers right when they join? When do most people rejoin? Just curious. I had asked about this a while ago, nothing was ever decided.

[REX]

Don’t forget the marsh mellows for the hot chocolate.

[Hille]

Is there any reason why we can't simply hand people the mailers and stickers right when they join? When do most people rejoin? Just curious. I had asked about this a while ago, nothing was ever decided.

Yes you can do that. Kind of lazy though if you ask me. It's a lot nicer to get a welcome to the club letter with a newsletter in it. More official.

[chuckracer442]

Is there any reason why we can't simply hand people the mailers and stickers right when they join? When do most people rejoin? Just curious. I had asked about this a while ago, nothing was ever decided.

I see two issues with this, one, not everyone reups right away at the beginning of the year so the ballot would have to be for the next year then, and two I would probably lose my ballot well before the start of the next year lol, its an interesting concept, but I see those as potential issues

[Teh Potsy]

I see two issues with this, one, not everyone reups right away at the beginning of the year so the ballot would have to be for the next year then, and two I would probably lose my ballot well before the start of the next year lol, its an interesting concept, but I see those as potential issues

This is only in reference to the mailer that we give out when someone joins... not the ballot for voting.

[shaggy4267]

I'm very glad this information is posted on the forum for me to read so I can see what is all going on in the club

Me too.

[Bradp166]

Yes you can do that. Kind of lazy though if you ask me. It's a lot nicer to get a welcome to the club letter with a newsletter in it. More official.

I enjoy getting things in the mail that are not bills and credit card apps!

[Hille]

I enjoy getting things in the mail that are not bills and credit card apps!

If you got the mailer and sticker the day of it probably will just end up in the garbage. At least a mailer would be a seperate reminder of upcoming events and another thank you for joining.

[Shane]

Yea I agree with Tom And Brad, its nice to get it in the mail. Looks a little more professional / legitimate that way too.

[bfarroo]

How do you know when your membership anniversary is?

[Hille]

FVSCC memberships are good from when you join to Dec. 31st. It will still be valid for the 2011 banquet and voting until the banquet.

Event discounts at 2012 events will require renewal.

[chuckracer442]

This is only in reference to the mailer that we give out when someone joins... not the ballot for voting.

Thanks for clarifying I like the idea it follows kiss, keep it simple stupid, no need to risk losing someones address, getting thrown in junk mail, and I like putting the sticker on my car as soon as I can get it lol

[Dizmm]

The KISS method doesnt really count if you avoid doing things all together. That’s like saying we should keep things simple and not even put on ice events as it'd be easier.

The club needs to send out mailers, it needs to keep in contact with its members. Its really not much work to send out 2 mailers a year. If you keep organized and use a computer to enter in the memberships, it only takes about 4 clicks to print off mailing labels. Stuffing envelopes takes the most time, but 2 people doing it will take 15 minutes. I've done it several times by myself and only received one paper cut on my tongue. I now use the sticky ones.

[Teh Potsy]

Well, if it's that easy, then lets just get it done. Andy, you're gonna have to really show someone the in's and out's of that software.

Here's an idea.... why don't we just do the mailers at a monthly meeting? That way, everyone will be partaking in the fun and no one feels like they have to everything. You said it yourself... it only take 15-20 mins with 2 people.... so with 6 it should be done in no time.

[Dizmm]

Well, if it's that easy, then lets just get it done. Andy, you're gonna have to really show someone the in's and out's of that software.

Here's an idea.... why don't we just do the mailers at a monthly meeting? That way, everyone will be partaking in the fun and no one feels like they have to everything. You said it yourself... it only take 15-20 mins with 2 people.... so with 6 it should be done in no time.

that sounds like a sensible idea. just make sure everything is printed out and we have everything to stuff'n stamp.